Your done-for-you compliance department for Florida: the software collects and organizes, a human reviewer verifies every record against the exact Florida rule, and you approve the rare finding that needs you — a few minutes a week.
17 questions · ~5 minutes · instant score, no email needed to see it — and the 15-min call ends with a written deficiency report either way
From $599/mo founding rate — locked for the first 5 clinics · first 30 days free · public rate $999/mo. Locking now saves $4,800/yr.
Live in 7 days. Inspection-ready in 14. The 30-day mark is your money-back guarantee — in writing.
Curious what an inspector would receive? See a 2-page sample of the binder (PDF)
Built by Casiani Gherlan, Chief Compliance Architect. He designed the framework; a second compliance reviewer signs off every record before it's filed. A team stands behind your binder.
Florida DOH and AHCA increasingly arrive with no complaint and no warning. If you can’t hand them clean logs on the spot, it’s an automatic citation.
Directors are increasingly wary of personal license liability. If you can’t show them a clean, current operational record every month, many will walk — and your doors close with them.
Malpractice carriers can deny coverage for an adverse event if you can’t produce historic exclusion logs and signed protocol reviews. The gap surfaces exactly when you need the policy.
We build and maintain a single, inspection-ready digital binder for your clinic — one organized PDF, always current, and signed off by a real person. When a surveyor, a carrier, or an attorney asks, you hand it over or print it on the spot. There’s nothing to assemble. Download a 2-page sample (PDF) →
Visit notes, licenses, logs — emailed to your dedicated secure inbox. No new login. No integration project.
The platform pulls and classifies each document; the verification desk checks it against the exact Florida rule it answers to and signs off before it’s filed.
The binder is never “being prepared.” It’s always current — the moment anyone asks.
Under § 458.348, that can quietly void your entire supervisory relationship — and you find out when an investigator does, not before.
If it wasn't documented before the injection, by a qualified provider — to the Board of Medicine, it never happened. That single gap turns a complaint into a settlement.
An unsigned consent. No supervisory protocol on file. An OIG-excluded contractor nobody screened. The gaps that void coverage and invite a § 456.073 complaint are never the ones you're watching.
You have minutes, not days. Do you know — right now — where the HCC license, the GFE charts, and the waste manifests are? Or does the search start while they watch?
None of this means you run a bad clinic. It means Florida's rules were built to catch the owner carrying all of it alone.
~5 minutes · written report · no email needed to see your result
Not onboarding you run yourself — a white-glove migration our operation runs for you, fast. The automation moves at machine speed; the 30-day mark is purely your money-back guarantee.
You forward documents by email — or grant read-only, revocable access where you'd rather we pull records ourselves. No new software for your team. The platform ingests and classifies every record; the architect-designed framework maps each one to the exact Florida rule it answers to — and surfaces every gap before anyone else does.
Two weeks in, every gap is closed and your inspection pack is assembled — one bound, date-stamped PDF, digital and ready to print. The exact pack a surveyor asks for, built before anyone asks.
Surfaced to you only when something genuinely needs your signature. You stop managing compliance — you approve it.
This is what Friday looks like when compliance is handled.
All 10+ of our operational frameworks map line-by-line to the controlling Florida statute — § 458.348 supervisory, § 400.9905 AHCA Ch. 400 Part X, § 456.073 complaints, FAC 64E-16 biomedical waste, § 456.47 telehealth — with the citation on every check. Compliancy Group is national; we are not.
Read the Florida guideNo templates to configure, no workflows to build, no dashboard to run. The platform automates the collection; the managed compliance desk does the manual review and filing, the Chief Compliance Architect designs the framework, and the verification desk signs off — backed by a deep Florida regulatory knowledge base. You approve the few things that genuinely need you, and answer the door.
See the teamPer-tenant isolation. AES-256 at rest. TLS 1.3 in transit. Signed Business Associate Agreement before a single PHI document moves. The plumbing the national tools have to put in extra paperwork for.
See security & HIPAA detailWe run it; you watch it. A live readiness view you can open any time — and when an inspector shows up, the bound pack is one click.
Check on everything, live, anytime. Your score, what's handled, and the few things waiting on you — from your phone.
Inspection at the door? One click. The bound, date-stamped pack — cover letter, exhibits, source documents — ready to hand over.
Want the full tour? See every check in the 32-point framework → · 2-page sample binder (PDF)
In Florida, the supervising physician owns the clinical and legal exposure for everything the clinic does — every Good Faith Exam, every standing order, every delegated injection. ProofOps is your operational malpractice policy: continuous, remote, time-stamped proof that the supervision actually happened.
We verify your primary-practice location against the 25-mile / contiguous-county boundary, document it, and flag the day it stops being true — before an investigator does.
A dedicated medical-director portal shows what's been performed, by whom, and what's still awaiting your review. Sample, co-sign, and request revisions remotely. Your oversight is provable, not assumed.
Chart-review records, the supervisory agreement, and standing orders are assembled and date-stamped in advance. You don't reconstruct your defense under a 20-day clock — you hand it over.
One bound pack. Every exhibit a Florida surveyor, a Board investigator, an OCR auditor, or a plaintiff's attorney can demand — current, formatted, date-stamped. You press one button, or hand over one binder. There's no scramble, because there's nothing left to assemble.
Licenses tracked to the day. Supervisory geography verified against § 458.348. Every GFE, consent, exclusion screen, and manifest where it belongs. The binder is never "being prepared" — it is always ready, the moment anyone asks.
I'm Casiani Gherlan, Chief Compliance Architect. I designed the framework logic and the system that runs it — for one reason: to keep Florida medspas open, licensed, and out of the next AHCA news cycle. The whole point isn't to hand you another tool to run. It's to make sure that when an inspector, investigator, or carrier shows up — you stay in business.
No commitment, no card. Get a read on your Florida compliance posture in minutes.
Answer a few questions and get an instant read on your biggest Florida compliance gaps — with the exact statute behind each one.
Take the free auditA free pack of the checklists and templates every Florida clinic should have on file before an inspector ever knocks.
Get the free kitper claim in civil penalties — plus treble damages — for services tied to one unscreened excluded staffer. Strict liability. 42 USC § 1320a-7a
maximum FIPA penalty when a breach notification misses Florida's 30-day clock. § 501.171(9)
the founding-rate desk that keeps every one of those surfaces defensible — run for you, signed off by a second reviewer.
The cheapest line item in your clinic is the one that makes everything else defensible.
On a free 15-minute call we'll walk through where you're exposed — AHCA, supervisory, GFE, OIG, OSHA — and you walk away with a written deficiency report whether or not you sign with us.
30 days free, then $599/mo founding — locked for life. Public rate $999/mo once the 5 seats fill — locking now saves $4,800 a year. Day-30 money-back guarantee.
The audit takes ~5 minutes and shows your score instantly — no email needed to see it.
Florida only. Capped at 5 founding clinics this cohort. HIPAA BAA signed before any PHI moves.
No. ProofOps is the managed compliance desk that proves the work your MD, OSHA consultant, and attorney perform was actually performed and stored — with every framework mapped to the controlling Florida statute (§ 458.348, § 400.9905, Rule 64B8-9.009). We don't provide clinical supervision or legal advice; we make sure the people who do have airtight records.
Generally yes, if your medspa is not 100% physician-owned. Florida § 400.9905 and AHCA Rule 59A-33 require an HCC license for non-physician-owned clinics offering health services for compensation. We help you document either licensure or your exemption letter. More on the AHCA HCC license →
Yes. ProofOps runs alongside whatever you already use — Aesthetic Record, Boulevard, Symplast, PatientNow, anything. Documents flow in via web upload, SMS, or a dedicated email inbox you pick. Direct EMR API integrations for pre-appointment GFE checks are on the roadmap.
From $599 / month for a founding-cohort single FL location — first 30 days free, then the $599/mo founding rate locked (public rate $999/mo once the first 5 clinics are filled). The one-time Historical Compliance Migration & Audit is $1,195 for founding clinics ($1,795 at the public rate), invoiced at signing — and it's exactly what the day-30 money-back guarantee refunds if we miss. Multi-location and high-volume IV / GLP-1 / TRT clinics are custom quoted. Full pricing & what's included →
Keep her — she just stops being alone on it. We take the chasing, verifying, statute-mapping, and monthly screening layer; she gets a second set of eyes on everything she files and a binder that's always assembled. Most clinics redeploy those hours back to patients — and if she ever leaves, your compliance doesn't walk out the door with her.
About 90 minutes total at onboarding (signing the BAA, handing over the roster and documents), then a few minutes a week: your front desk forwards documents to your dedicated inbox, and you approve the occasional finding with one tap. We chase everything that's missing — that's the job.
A Business Associate Agreement is signed before a single document moves — that's a legal obligation, not a promise. Records are encrypted in transit and at rest, isolated per clinic, and seen only by the reviewers assigned to your account. Your data is never sold or shared, and if you leave, you take a complete export and we delete on request. Full security detail →
More: Florida compliance guide · Compared to MedTrainer / Compliancy Group / Moxie · Security & HIPAA
